Back to vacancies

Warehouse Office Administrator


Warehouse Office Administrator

The role consists of supporting the Operations Manager. You will provide comprehensive support in day-to-day processing of sales orders for the warehouse operations. The role is varied and has scope to extend beyond the initial duties. You will be working closely with the Operations Manager in developing a core understanding of the operations process. You will be a self-motivated individual with a strong logistics background.

Key Skills and Requirements:

• Proven warehouse/office admin background

• A strong order processor in a Despatch environment

• Full understanding of Excel, Word, Outlook

• Experience of fully integrated system-based sales order processing and stock/warehouse management systems, preferably Nav 365 and Mintsoft

• To be resilient and have a positive attitude

• The ability to multi-task

• The ability and skill to meet deadlines

• High standards of accuracy and presentation

• Excellent communication skills and the ability to build good relationship with team members of Kays Medical

• Self-sufficient with drive to implement continuous improvements to processes and build collaborative working relationships

• Absolute reliability

• Total organization

• Exceptional attention to detail

Main Duties and Responsibilities:

·       Create picks for daily workloads across various accounts.

·       Processing sales orders for the warehouse operations

·       Generating picking notes for the warehouse

·       Build BOMs and generate Works Orders

·       Managing consignment stock

·       Create daily files for all transport movements

·       Produce daily/weekly reports to ensure key critical areas of the stock system are controlled.

·       Answer queries from customer service or sales staff

·       Process all sales accurately in line with required service level and correct mode of transport.

·       Do any required stock enquiries for warehouse.

·       Be able to control weekly cycle counts, do relevant stock adjustments and report back to customer.

·       Maintaining a good rapport with customers.

·       Create all HAWB’S for all domestic/express movements.

·       Communicate with customer via emails and phone

·       Overseeing paper and paperless filing and archiving for the office and maintaining local records

·       Managing and undertaking day to day admin and secretarial tasks for the office

·       To resolve queries in a professional and efficient way within the same working day

·       To ensure all administration is clear, correct and in line with procedures and agreed working practices

·       To demonstrate best practice in effective time management

·       To challenge existing ways of working to ensure they evolve with the quick and frequent changes

·       Prepare goods received notes ready for the following day

·       Compare the log of all goods received in against that which has been booked onto the system.

·       General day to day data entry on the system.

·       Analysis and creation of spread sheet etc. for stock movements

·       Filing, photo copying and archiving

·       Proactive management of stock records.

Contract Type: AnyContractType

Hours of Work: FullTime

Expiration Date: 28/10/2022

Supported by Youth Employment Initiative &