This new part-time (four days a week 10-3pm)
role based in St Joseph’s Adult Services Formby will provide administrative and
general support to the Service Manager and members of the leadership team at
the Fernley Resource Centre.
of the job:**To
provide administrative support to the Service Manager and team at Fernley
Resource Centre to ensure the professional running of the service whilst at all
times operating within the policies, procedures and ethos of the Foundation and
duties and responsibilities:
* Answering the telephone, directing calls to the
appropriate staff and taking messages as necessary.
* Meeting and greeting
visitors, offering refreshments. Look after visitor book and signing in/out
* Filing, photocopying,
scanning and faxing documents to the correct locations/ staff.
Log all correspondence
received into the service and share with members of staff.
* Log all
correspondence sent out from the service, ensuring all mail is posted on a
* Maintain various Microsoft
* Update staff data on supervision and appraisal, absence
,holidays using spreadsheets and databases with current information e.g.
client information, staff information, training (list is not exhaustive)
* Maintain and update
information pertaining to all service users and staff files, i.e. personal
files, training records and other general documentation.
* Order stationery, office
equipment, supplies and consumables as required (with approval from
Service Manager) keeping within approved budgets.
* Type up short letters and
memos, and distribute as required.
Carry out these and any other
duties as reasonably required in accordance with the Foundation’s policies
20 Hours a week
If this sounds like a role you will
LOVE, find out more: Job descriptions, person specifications and
application forms are available on our web site. Completed applications should be e-mailed Cathy
.If you wish to discuss the position or need more information please call Cathy
Date Monday 1st January 2022