** CLOSED** Reception/Administrative Support

Description:

CLOSED

This new part-time (four days a week 10-3pm) role based in St Joseph’s Adult Services Formby will provide administrative and general support to the Service Manager and members of the leadership team at the Fernley Resource Centre.

**Purposes of the job:**To provide administrative support to the Service Manager and team at Fernley Resource Centre to ensure the professional running of the service whilst at all times operating within the policies, procedures and ethos of the Foundation and legislative requirements.

Main duties and responsibilities:

• Answering the telephone, directing calls to the appropriate staff and taking messages as necessary.
• Meeting and greeting visitors, offering refreshments. Look after visitor book and signing in/out sheets.
• Filing, photocopying, scanning and faxing documents to the correct locations/ staff.   Log all correspondence received into the service and share with members of staff.
• Log all correspondence sent out from the service, ensuring all mail is posted on a daily basis.
• Maintain various Microsoft Office applications.
• Update staff data on supervision and appraisal, absence ,holidays using spreadsheets and databases with current information e.g. client information, staff information, training (list is not exhaustive)
• Maintain and update information pertaining to all service users and staff files, i.e. personal files, training records and other general documentation.
• Order stationery, office equipment, supplies and consumables as required (with approval from Service Manager) keeping within approved budgets.
• Type up short letters and memos, and distribute as required.

Carry out these and any other duties as reasonably required in accordance with the Foundation’s policies and procedures.

20 Hours a week

If this sounds like a role you will LOVE, find out more: Job descriptions, person specifications and application forms are available on our web site.  Completed applications should be e-mailed Cathy Murphy Cathy.Murphy@psmgs.org.uk .If you wish to discuss the position or need more information please call Cathy on 01704835702

Closing Date Monday 1st January 2022

Contract Type: Permanent

Hours of Work: PartTime

Maximum Salary: £9.13

Expiration Date: 01/01/2022