Our client is looking to recruit a Corporate Property Co-Ordinator, to apply for this role you will need to register with Sefton@work.
Job: Corporate Property Co-Ordinator
Hours: Full time Monday – Friday 9am – 5.30pm
Undertake duties in line with signed Service Level Agreements, particular focus on co-
ordinating property maintenance.
To arrange all necessary pre-let work in order to put the property into a lettable condition.
To arrange all required safety inspections / certification in line with current legislation and client instructions.
To instruct the marketing team once the property is ready to market via the works order process.
Ensure routine and additional property visits/checks are carried out in the required time frame.
Liaise with contractors/outsourcing resources to ensure repair/maintenance works are carried out to a satisfactory standard and timescale and in line with any guarantees/warranties.
Where possible and financially viable for the client, to claim for repair/maintenance work under insurance.
Establish whether liability for work is landlords or tenants.
Draw up schedule of costs based on check out report.
Meditate and negotiate between the parties regarding the disposal of the deposit.
Ensure that the relevant payments are instructed promptly and properly regarding contractors, deposits and landlord bills.
Co-ordinate and prepare renewal of tenancies.
Prepare relevant notices following instruction from Receiver.
Draw up all non-standard tenancy agreements following instructions from client and forward in timely manner.
Draft non-standard clauses and addenda for manager’s approval.
Conduct work line with company standards and requirements.
Job Purpose / objective
To provide Property Management and Tenancy administration support services to the Client and Tenants.
Ensure that all documentation and statute requirements are met in the correct time frame.
Be committed to achieving or exceeding own, team, department and company targets.
On going Functional Knowledge Requirements (Training Provided)
A thorough knowledge of the company’s Service Level Agreements and Tenancy Agreement is essential.
A full understanding of the:
implications of the: Gas safety (installation and use) Regulations 1998
Electrical Equipment (safety) Regulations 1994
Furniture \& Furnishings (fire) (safety) Regulations 1998
Good understanding of Housing Act 1998 (as amended)
Good understanding of S11 of the Landlord and Tenant Act 1998
Working knowledge of Customer Relationship Management techniques.
Working knowledge of relevant processes, policies and standards.
Required Skills for the Position.
Minimum of grade C or above in GCSE, (or equivalent), in Mathematics and English Language.
Excellent PC and related technology skills.
Excellent letter writing skills.
Good analytical ability.
Ability to stay calm under pressure.
Customer service skills Good communication skills.
Excellent negotiation and influencing skills.
Excellent organisational skills. Ability to share information widely, listen and welcome constructive challenges.
Ability to work to targets and achieve results.
Strong, confident, professional and personal style.
Good team player and excellent customer service skills.
Demonstrates the importance of detail and committed to getting things right first time.
Demonstrates the ability to see the corporate lettings operation as a whole.
General Background and Experience
Background in residential lettings, property management or estate agency preferable.
Experience of over seeing major or minor works around the home beneficial.
If no direct property background, experience of negotiating insurance claims, dealing with contracts, negotiation and mediation would be useful.
Experience in a customer focused environment.
Send CV and covering letter to firstname.lastname@example.org
Contract Type: Permanent
Hours of Work: FullTime
Expiration Date: 20/03/2023